Policies

Packages & Pricing/Invoices

The final bill is calculated by totaling your reception package, your catering charges, and any optional upgrades, add-ons/services, such as a ceremony. The reception package you select includes the rental of the building and gardens from 4:00 until 10:00pm (evening time slot); morning time slot is from 11:00am until 2:00pm. You may access the building for set-up at your contracted time. Our packages can be customizable to fit your needs and our team is always available to discuss additions or upgrades within the package guidelines. Rental fees for luncheons and dinners will vary and include a two-hour block of time. Our dining room can seat up to 94 guests. Luncheons can begin as early as 11:00 am and must be completed by 2:00 pm to qualify for lunch pricing.

Catering:

The catering charges is based on your guaranteed guest count and your menu selections. A 20% service charge and a 7.25% Davis County food tax will be added to all food and beverage items. A final guest count is required 14 days in advance. Please select one menu for your entire group. Specialty menus like vegan, vegetarian, gluten-free, and lactose-free can be accommodated with advance notice. Split menus can also be accommodated within certain menu selections. All entrees will be charged at the highest price point and are limited to THREE TOTAL selections, including kids’ meals and specialty meals. Food service for a flow style reception is typically 2 hours. *Note: Buffets may not exceed at a guest count of 110. This does not apply to our “small plate” or “flow” reception menus.

 

Food and beverage minimums will vary and are based on the day of the week and the timeframe. Weekday minimums are $1,250 for lunch, $1,500 for dinner, and $1,750 for receptions. Weekend minimums are $1,500 for luncheons, $1,750 for a dinner, and $2,000 for receptions. All Sunday events are subject to pay a catering buyout fee (some restrictions may apply).

Deposit:

A $750 deposit is required to reserve your date for a reception or dinner. A $500 deposit is required to reserve a luncheon or ceremony only. This deposit is refundable up to two business days after receipt. Deposits can be in the form of cash, check or credit card, however, we must also have a credit card number on file. There is a 3% convenience fee assessed for all credit card payments after the initial deposit. This deposit (less the refundable security deposit) is applied to your final bill. If your plans change prior to 4 months of your event, the deposit may be transferred to any open date without penalty as a one-time courtesy.

Bar Policy:

The standard bar package includes a bartender for up to 4 hours and up to 100 guests. This also includes set up, basic mixers, ice, plastic cups, and 9 oz and 12 oz for beers. Sodas are for mixers ONLY. but can be added to your package for an additional cost. You may to upgrade from plasticware to glassware for an additional charge of $100. Any alcohol brought in, MUST be poured by our TIPS Certified Bartenders. Consuming alcohol on the property that was not poured by our staff, before or after the event, will result in confiscation and the forfeiture of the $250 security deposit.

Damage & Security Deposit:

Eldredge Manor will require that all events pay a refundable security deposit of $250 upon booking. This identified portion is refunded upon the premises being returned to Licensor in the same condition as when first occupied. Normal wear and tear is accepted upon the further condition that there have been no breaches of contract. After each event, the property will be assessed by management for any potential damage to the grounds or the manor, including (but not limited to) damage caused by decorations, moving furniture, missing décor. Bridal suites must be cleared of personal belongings, including trash and boxes.  Any event that exceeds the end time will forfeit the security deposit. All damages will be deducted from the security deposit and mailed by check within two weeks of the event.

Additional Reminders and Policies:

  • Eldredge Manor strongly recommends hiring professional vendors and decorators for your special day. We understand that you may choose not to, and kindly ask that you bring in the items on the scheduled day and time given by the Director of Weddings and Events. Eldredge Manor strongly discourages the assembly of centerpieces on property.

  • We do NOT allow early access to the building prior to your contracted start time. Feel free to ask your Planning Coordinator at your follow-up call about purchasing additional hours of time for setup.

  • Inclement weather is always a possibility for any outside event; in the event where rain, snow, or winds are present, a call to move the event indoors must be made 4 hours prior to your event start time.

  • All candles must be enclosed and pre-approved for safety.

  • Eldredge Manor cannot cut or serve any cake that is not provided through a licensed and insured vendor.

  • Eldredge Manor reserves the right to assess a $250 clean up fee for any events that use the following, glitter, rice, bird seeds, artificial petals, confetti, loose moss, loose water beads (only allowed in a container).

  • Please be sure that children are properly supervised within our premises. The gardens and suites do not double as a playground.

  • For any events with a plated dinner followed by a reception, we will require one hour between the end of serving time to the start of the reception to reset. If the dinner is delayed, this will push back the start time for the reception.

  • We cannot accommodate food tastings because we are not a free-standing restaurant. Our chef orders and cooks specifically for each event in order to provide the best quality possible. We have a classic menu with items that most people are familiar with and can always supply you with various references from past clients.

  • Self-pouring alcohol on the property is prohibited. Any event that would like to offer alcohol to their guests must add on our bar set up and/or bartender. Failure to comply will result in forfeiture of the $250 security deposit.

  • While house sound is included in our wedding packages, we advise that any reception with more than four traditional dances, upgrade to the Upgraded Sound Package to ensure the best quality sound.